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An Easier Time and Attendance Solution

OneSource VHR can help improve the management of your employees’ performance by utilizing our time and attendance services. Managers can monitor and track employee attendance from anywhere and anytime. This gives managers the ability to address issues as they occur.

Time and Labor Solution
Standard Integration for Workday Clients

OneSource VHR Web-based Time & Labor Management Solutions
A Seamless SaaS Based Time and Labor Solution

OneSource Virtual and Workday have partnered to offer a time and labor administration solution that is efficient and seamless.

The process enables the employer to access Workday to report new employees and all of the required new hire processes automatically by a single action.

The time and labor integrated system allows the first full real-time system, which allows less room for errors and provides a further reduction in cost. New employee info is entered into Workday, which starts a business process that populates all the necessary info into WebTime. Tracking and reporting the required notifications is available to the employer by SaaS at the touch of a button.

The OneSource VHR Solution is flexible, reliable, and easy

• Multiple Time Sheet Formats easily captures time and labor data compared to various external data collection terminals.
• Open Architecture accommodates complicated pay rules, settings can also be easily disabled to simplify usage.
• Software Utility is an easy-to-use software that exchanges data with other systems such as Payroll, HRIS and ERP without needing technical resources
• Testing Convention is automated and allows sensitive data such as payroll and benefit accrual rules to be checked prior to processing a “live” pay period
• Mass Edit Tools make it easy to change user data for unplanned events

INCREASE PRODUCTIVITY

• Automatically assign employees based on skills, work preferences or lowest cost.
• Quickly identify schedules and attendance infractions through system alerts.
• Capture last minute changes to schedules and reassign employees based on availability

CREATE A FAIR AND UNBIASED WORK ENVIRONMENT

• Multiple formats allow managers to view historical data necessary to spotlight attendance patterns and future scheduled time off to ensure staffing requirements are met.
• An automated time off request tool sends notifications to managers for approval and can display warnings such as a potential negative balance.
• Test benefit accrual rules before executing to avoid errors and minimize time spent adjusting balances
• Flexibility in workflow, including override capabilities, simplifies requesting and approving of time off

REWARD POSITIVE ATTENDANCE BEHAVIOR

• Allow managers to objectively track employee work behavior
• Assign user-defined values based on specific occurrences.
• Proactively encourage good attendance through notifications

Various Data Capturing Alternatives

• Traditional swipe / keypads (barcode, magnetic, proximity)
• Personal handheld devices (PDAs)
• Biometric (hand recognition, fingerprint)
• External systems (access control, phone switches)
• Data is collected and processed and business rules are applied instantly

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(Screenshot of Employee Time Management Dashboard)

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SPEND LESS TIME APPROVING TIMESHEETS

• Company holidays and other pre-approved Time Off are automatically populated within the appropriate timesheets, simplifying the review, edit and approval of time.
• Easily identify exceptions to schedules, overtime hours, missing punches, and more.
• Drill-down capabilities allow direct access to an individual’s timesheet for quick edits.
• System notifications and warnings support better decision-making and reduce errors.
• Software settings can be configured to address shift premiums, restrict punches, determine rules for lunch and breaks, establish grace periods , and address other special pay.

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